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Contractor Submittal Log & Tracking Sheet

Never lose track of a shop drawing or product submittal again. A professional submittal log for tracking all required product submittals, shop drawings, and material samples — from preparation through architect approval and return. Required on all commercial and most larger residential projects.

★★★★★ Rated ⚡ Instant Download 🔒 Secure Checkout 📄 PDF + Excel Formats ✓ 30-Day Guarantee

What's Included

  • Submittal log: submittal number, spec section, description, submitted by (sub or GC), date submitted to architect, required return date, actual return date, status
  • Status codes: Approved / Approved as Noted / Revise and Resubmit / Rejected / Pending
  • Overdue submittal alert flags (auto-color by days overdue)
  • Resubmittal tracking (links revised submittals to originals)
  • Spec section reference column (spec section number and title)
  • Sub responsibility column (which sub prepares each submittal)
  • Long-lead item flags for submittals tied to procurement deadlines
  • Architect/engineer review comment tracking
  • Submittal cover sheet template (transmittal form for sending packages)
  • Summary dashboard: total submittals, approved, pending, overdue

Who This Is For

GCs and project managers on projects with formal specifications requiring architect-reviewed product submittals — commercial tenant improvements, school/hospital work, design-build, and larger custom homes. Submittal management is one of the most common sources of delay claims and disputes. A professional tracking log demonstrates that submittals were sent on time and returned late due to the design team — protecting your schedule and change order rights.

What Professionals Say

★★★★★

Managing 84 submittals on a school project manually before this was chaos. The tracking log flagged 6 overdue architect reviews and I was able to document the delays for a schedule extension claim.

— Amanda S., project manager
★★★★★

My owner tried to assess liquidated damages for late project completion. The submittal log showed 22 architect-caused delays totaling 31 days. Damages were dismissed.

— Brian W., commercial GC
★★★★★

Every subcontractor knows their submittal responsibilities from day one because the log lists who prepares each one. No more surprises at 50% construction.

— Nicole P., construction PM

Frequently Asked Questions

What is a construction submittal?
A submittal is a document submitted by the contractor for architect/engineer review to confirm that a proposed material, product, or shop drawing meets the contract specifications. Common submittals include product data sheets, shop drawings, material samples, test reports, and certificates of compliance.
Who is responsible for managing submittals?
The GC is responsible for the overall submittal schedule and ensuring all required submittals are submitted on time. Individual subs are typically responsible for preparing submittals for their scope (HVAC submittals prepared by the HVAC sub, for example). The GC reviews sub submittals before forwarding to the architect.
What happens if I use a product without getting submittal approval?
The architect can require you to remove and replace the non-approved material at your cost, even if it is equivalent or superior to the specified product. Submittal approval creates the documented authorization to use the material. Never install a major material without approved submittals on record.

Bundle & Save

Get More for Less

Submittal Log is part of the Builder Finance Kit — track submittals, materials, and budget in one kit for $57

Builder Finance Kit — $57 Complete Builder Pro Kit — $97
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