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Subcontractor Work Order & Mobilization Notice
A professional work order issued to each subcontractor before mobilization — scope, location, materials provided, access instructions, start date, and required deliverables. Eliminates scope disputes.
Subcontractor name, company, and license/insurance fields
Scope of work description (specific to this mobilization)
Materials to be provided by GC vs. sub
Access instructions (gate code, POC on site, parking)
Start date/time and expected completion date
Required deliverables/inspections before payment
Safety requirements specific to this site
Change order clause (any scope additions require written CO)
Sub signature and acknowledgment line
Who This Is For
Used by GCs before every subcontractor mobilization. The work order is the written contract for each phase of work — it specifies exactly what the sub is doing, what the GC is providing, and what the acceptance criteria are. When a sub says they thought something was included, you point to the signed work order. No signature means no start.
What Professionals Say
★★★★★
Cut our sub disputes by 80%. We issue a work order before every trade touches the job. They know exactly what they are doing and what we are providing.
— Amanda S., GC office manager
★★★★★
The materials provided by GC vs. sub section alone has saved us thousands. No more subs padding material costs for stuff we were already buying.
— Chris T., residential builder
★★★★★
Simple to fill out, professional to look at, and it gets signed before anyone starts. Every GC should be using these.
— Natalie P., project coordinator
Frequently Asked Questions
Do I need a work order if I already have a subcontractor agreement?
Yes — the subcontractor agreement covers the overall relationship, insurance requirements, and payment terms. The work order is specific to each job or mobilization visit — exact scope, dates, and site-specific instructions. Both are needed for proper documentation.
How is a work order different from a change order?
A work order is issued before work starts — it defines what the sub will do. A change order is issued during or after work to add/modify/delete scope from what was already agreed. Work orders prevent the need for change orders by being clear upfront.
What happens if a sub does work not listed on the work order?
Any work performed beyond the work order scope is not authorized and may not be payable. This is why the change order clause in the work order is critical — it puts subs on notice that scope additions require written approval before they do the work.