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Contractor Change Order Form Kit — Professional Templates

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Change Order

Formal authorization for additions, deductions, and scope revisions
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Page 1 of 4
Contractor Company
License #
Phone / Email
Site Superintendent
Client / Owner
Project Name
Project Address
Original Contract Date
Change Order #
Date Issued
Requested By
Reference Drawing / RFI
Description of change
Item #Description of WorkUnitQtyUnit PriceAmount
1     
2     
3     
4     
5     
6     
7     
8     
9     
10     
11     
12     
Subtotal 
Tax 
Total Change Order Amount 
Cumulative Contract SummaryAmount
Original Contract Amount 
Previous Approved Change Orders 
This Change Order 
Revised Contract Amount 

Time impact + reason

Calendar days added   Calendar days removed

Owner request   Unforeseen conditions

Design / coordination issue   Other

Attach revised sketches, field photos, subcontractor quotes, or product cut sheets to support pricing.

Authorization: By signing below, the client authorizes the described work, acknowledges any schedule impact, and agrees to payment under the revised contract amount.
Contractor Signature
Date
Client Signature
Date
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

Change Order Log

Track every change order issued on the project
Premium Printable
Page 2 of 4
Project Name
Client / Owner
Job Address
Project Manager
CO #DateDescriptionAmountAuthorized ByStatus
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
     Approved / Pending / Rejected
Running Total 
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

Change Order Request

Field-use request before final pricing and formal approval
Premium Printable
Page 3 of 4
Project Name
Request #
Requested By
Date Requested
Client / Owner
Work Area / Location
Estimated Start
Estimated Completion
Requested change description
Estimate ItemNotes / Amount
Estimated labor cost 
Estimated materials cost 
Estimated subcontract cost 
Estimated schedule impact 
Requested by / reason 

Preliminary review

Proceed with pricing only

Proceed with emergency work pending signature

Client requested alternate option

Requires drawing / specification update

Supporting notes
Requested By
Reviewed By
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

Instructions & Best Practices

Use change orders to protect scope, timeline, and cash flow
Premium Printable
Page 4 of 4

When to use a change order

  • Any time the owner asks for work outside the signed scope.
  • When concealed conditions require additional labor, material, or equipment.
  • When architects, designers, or engineers revise plans after award.
  • When allowances or unit-price quantities exceed contract assumptions.
  • When schedule acceleration, resequencing, or premium labor is requested.

How to number them

  • Use sequential numbering beginning with CO-001.
  • Tie the number to the job number on all backup documents.
  • Reference related RFI, submittal, drawing revision, or email thread.
  • Log pending, approved, and rejected items in one master register.

What to document

  • Clear description of added, deleted, or revised work.
  • Pricing backup: labor hours, crew mix, supplier quotes, and markups.
  • Time impact in calendar days, including procurement or inspection delays.
  • Exact location, drawing detail, specification section, or field sketch.
  • Who requested the change and when the direction was given.

Legal tips

  • Do not start non-emergency extra work without written authorization.
  • Make sure the customer signs both cost and time adjustments.
  • Preserve emails, text messages, and site photos as backup.
  • Review contract clauses for markup caps, notice deadlines, and waiver language.
  • For regulated projects, confirm lender or owner representative approval requirements.

Pro tips for getting signatures quickly

  1. Send the change order the same day the issue is identified.
  2. Use a one-paragraph description and attach backup on a second page if needed.
  3. Offer a good / better / best option when possible to speed owner decisions.
  4. Have field staff photograph the existing condition before work begins.
  5. Update the log weekly so pending revenue does not fall through the cracks.
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

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