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Subcontractor Performance Evaluation Form
A structured post-project subcontractor evaluation scoring quality, schedule reliability, communication, cleanliness, and professionalism. Build your vetted sub list and identify who to use again.
Schedule adherence score (showed up when promised)
Communication score (responsiveness, advance notice)
Cleanliness and site respect score
Professionalism with client score
Safety compliance rating
Would rehire? (Yes / Conditional / No)
Recommended to other GCs? checkbox
Notes field for specific incidents to remember
Who This Is For
GCs who want to build a reliable, vetted subcontractor network. Most contractors hire the same subs repeatedly without ever formally evaluating them — then wonder why the same problems keep occurring. Completing this form after every project takes 5 minutes and gives you a documented history of every sub's performance, making hiring decisions faster and more reliable.
What Professionals Say
★★★★★
After using this for 2 years, I can tell you exactly which 4 subs in each trade are my A-team. No more guessing or hoping they show up.
— Derek P., custom home builder
★★★★★
Shared the form with my subs after their first job. The ones who took it seriously became my best performers.
— Sofia L., project manager
★★★★★
We have 40 subs in our database now, all rated. Makes the scheduling decision every Monday morning take 5 minutes instead of 30.
— Aaron W., general contractor
Frequently Asked Questions
How do I use subcontractor evaluations to improve my business?
Review evaluations before scheduling a sub for a new project. Subs who score below 3 on schedule adherence get a conversation before rehiring. Subs who score 5/5 consistently get first-call priority. Over 1-2 years you will know exactly who your A-team is.
Should I share evaluations with the subcontractors?
Sharing scores (not just giving vague feedback) tends to improve sub performance significantly. Many subs do not know they are scoring poorly until they see a number. Sharing the form creates a professional, standards-based relationship rather than a personal one.
Can I use these for new subcontractor vetting?
Yes — adapt the form as a reference check template when interviewing new subs. Ask previous GCs to rate the sub on the same criteria to get consistent, comparable feedback.