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Construction Project Budget Tracker — Real-Time Spend vs. Budget
Know where every dollar is going before it is gone. A real-time construction project budget tracker with original budget, approved change orders, revised budget, committed costs, actual spend, and projected final cost — by cost category and by phase.
Cash flow projection chart (spend by month vs. budget)
Owner billing reconciliation (amount billed vs. amount paid vs. budget)
Who This Is For
GCs and remodelers managing projects with detailed client budgets, bank construction loans, or owner-provided budgets. If you do not have a real-time budget tracker, you will not know you have overrun until the job is done — and then it is too late to recover. This tracker lets you see budget health at every weekly owner meeting.
What Professionals Say
★★★★★
Saved a $420K custom home project from a $60K overrun. Caught a mechanical commitment that would have blown the budget at 70% complete — issued a value engineering change order before it was too late.
— Tony L., residential GC
★★★★★
My clients love the weekly budget update I send them. Building it used to take an hour. Now it takes 10 minutes to update the tracker and screenshot it for the report.
— Kelly B., remodeling contractor
★★★★★
Required by my construction lender for every draw request. This format is exactly what they need.
— Brian W., home builder
Frequently Asked Questions
What is the difference between committed cost and actual cost in a budget tracker?
Committed cost is the total value of contracts and purchase orders you have signed with subs and suppliers — money you are obligated to pay, even if you have not paid it yet. Actual cost is what you have actually invoiced and paid. Tracking both gives you a true picture of where the budget stands, not just what has been billed so far.
How do I handle change orders in a construction budget?
Each approved change order should increase (or decrease) the revised budget column. Track owner-authorized change orders separately from contractor-initiated changes. The revised budget is your new baseline for tracking variance.
How do I project the final cost before the job is complete?
Final cost projection = actual costs paid + committed costs (signed contracts not yet billed) + estimated cost to complete uncommitted scopes + contingency. Compare projected final cost to revised budget to see your projected variance. Update weekly.