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Job Cost Tracker + Profit Calculator

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Job Cost Tracker

Project header, budget summary, and profit snapshot
Premium Printable
Page 1 of 4
Project Name
Client
Project Address
Contract Amount
Start Date
Estimated Completion
Actual Completion
Project Manager
Cost CategoryEstimatedActualVariance
Labor   
Materials   
Subcontractors   
Equipment   
Overhead   
Permit / Inspections   
Miscellaneous   
Total   

Profit margin visual

Low marginTarget rangeHealthy margin

Use the bar to mark where the project is currently trending versus your target gross margin.

Quick summary

Estimated Gross Profit
$
Actual Gross Profit
$
Gross Margin %
%
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

Labor Cost Detail

Capture crew hours, task codes, and loaded labor rate
Premium Printable
Page 2 of 4
DateWorkerTaskHoursRateAmount
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
Total Labor 

Burden rate calculator

ComponentAmount
Base hourly rate 
Payroll taxes (7.65%) 
Workers comp % 
Benefits / PTO 
Loaded burden rate 

Labor control notes

  • Separate production, supervision, and rework hours.
  • Record crew size changes that affect productivity.
  • Note weather delays and owner-caused standby time.
  • Update loaded rate quarterly when insurance or taxes change.
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

Material Cost Log

Track invoices, suppliers, and billable markups
Premium Printable
Page 3 of 4
DateSupplierDescriptionInvoice #AmountJob PhaseBillable to Client (Y/N)
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
Total Material Cost 

Markup calculator

FieldValue
Cost 
Markup % 
Billable amount 

Formula: cost × (1 + markup %)

Material controls

  • Code every receipt to a job phase the same day it is received.
  • Flag client-select items so allowances stay visible.
  • Separate stock inventory usage from direct-purchase material.
  • Attach vendor credits to avoid overstating cost.
WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

Profitability Analysis

Final job margin review and scorecard
Premium Printable
Page 4 of 4
Final CalculationAmount
Contract Amount 
Total Labor Cost 
Total Material Cost 
Total Other Costs 
Total Costs 
Gross Profit 
Gross Margin % 
Target Margin ReferenceTypical Range
Remodel / renovation15% – 20%
Specialty trade20% – 30%
General contractor / new build10% – 15%

Estimating accuracy

Budget hit?

Largest miss:

Schedule control

Finished on time?

Delay cause:

Change order capture

All extras billed?

Pending revenue:

How did we do?

Grade the job: A / B / C / D

Next improvement:

WINGMAN PROTOCOL · wingmanprotocol.com · Professional Contractor Tools

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* As an Amazon Associate and software affiliate, Wingman Protocol earns a small commission from qualifying purchases at no extra cost to you. We only recommend tools and software researched or used on actual job sites.